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Child Protection Policy (CPP)


Child Protection Policy (CPP)

V. 3. January 2024

Date of approval by the Board of Directors: 10/1/2024

Commitment to Children’s Safeguarding Standards

Since Risks of harm against children can arise when individuals involved in activities (connecting with children, work and communicate, are representatives and /or in direct contact with them), the asociation RESIDUI TEATRO (RT) is committed to abide by, respect and enforce the rights stemming from the international, European and national framework applicable to the protection of children.

Children are entitled to enjoy the full range of human rights enshrined in a series of international human rights treaties as the Council of Europe Convention on the Protection of Children against Sexual Exploitation and Sexual Abuse and the Council of Europe Convention on Preventing and Combatting Violence against Women and Domestic Violence and other international human rights standards, {as the United Nations Convention on the Rights of the Child (UNCRC), the Convention for the Protection of Human Rights and Fundamental Freedoms (ECHR), the European Social Charter}[Generation’s 2.0 for Rights, Equality & Diversity (G2RED)]. The Scope of the Child Protection Policy of LABORATORIO INTERNACIONAL RESIDUI TEATRO is set out in this document, namely:

  • Acknowledging the right of every child in safety
  • Ensuring the undertaking of the organization΄s responsibilities regarding protection of children and responding appropriately to any concern raised.
  • Dictating the principles and procedures for the support of members, employees and collaborators in their practice. As mentioned above the RT organization is committed to ensure that the procedures to protect children and to report any concerns about their welfare to the appropriate authorities, will be followed.

RT’s commitment to ensuring the fulfillment of children’s rights is structured around the following Key principles:

  1. Equal treatment: Non-Discrimination of any kind to all children, irrespectively of themselves and/or the parents or legal guardian’s concerning race, color, sex, language, religion, political or other opinion, national, ethnic or social origin, property, disability, birth, sexual orientation, gender identity, or other status
  2. Best interests of the child: Meaning the “well-being”of a child as determined by a variety of individual circumstances, such as the age, the level of maturity of the child, the presence or absence of parents, the child’s environment and experiences conformed Convention on the Rights of the Child (CRC) and other international legal norms, as well as with the guidance provided by the Committee on the Rights of the Child in its 2005 General Comment No. 6, on the treatment of unaccompanied and separated children outside their country of origin. In other words the RT organization has a child safeguarding protection policy which is structured upon the best interest of the child principle during activities programs or facilities involving children or minors
  3. Right to life and development: The children’s inherent right to life and the protection from violence, abuse, exploitation and neglect as well the right to the child’s physical, mental, spiritual, moral, psychological, intellectual and social development
  4. The right to be heard: The children have the right to be included in every procedure regarding their personal situation and they should be informed of the procedure to be followed where there is a situation concerning them.
  5. Do not harm principle: In accordance with the International Child Safeguarding Standards, RT r will strive against and minimize any harm that may be caused inadvertently to children as a result of its activities.
  6. Transparency and accountability: In order to ensure that any harmful behaviour or practice is addressed and challenged appropriately, any action taken by the RT will be transcend with Transparency and accountability
  7. Privacy: All processing of personal data of children, including but not limited to communication and media activities, should be conducted in line with the relevant EU and national legislation in force.


  • As defined in Article 1 of the Convention on the Rights of the Child (CRC), a “child is every human being below the age of 18 years unless, under the law applicable to the child, majority is attained earlier”
  • “Unaccompanied children” (also called “unaccompanied minors”) are children who have been separated from both parents and other relatives and are not being cared for by an adult who, by law or custom, is responsible for them
  • “Separated children” are children separated from both parents, or from their previous legal or customary primary caregiver, but not necessarily from other relatives. These may, therefore, include children accompanied by other adult family members
  • “Orphans” are children both of whose parents are known to be dead. In some countries, however, a child who has lost one parent is also called an orphan
  • “Youth” are those belonging to the age group 15 to 25 years (in line with main provisions of SPANISH legislation)
  • “harm” concerning:

-Physical abuse: any actual or potential physical harm perpetrated by another person, adult or child, as well as the fabrication of the symptoms or deliberately inducing illness to a child

-Sexual abuse: actual or threatened physical intrusion of a sexual nature forcing or enticing a child to take part in sexual activities that they do not fully understand and have little choice in consenting to. This may include, but is not limited to, rape, oral sex, penetration, or non-penetrative acts such as masturbation, kissing, rubbing and touching. It may also include involving children in looking at, or producing sexual images, watching sexual activities and encouraging children to behave in sexually inappropriate ways.

-Child sexual exploitation: a form of sexual abuse that involves children being engaged in any sexual activity in exchange for money, gifts, food, accommodation, affection, status, or anything else that they or their family needs. It usually involves a child being manipulated or coerced. The abusive relationship between victim and perpetrator involves an imbalance of power where the victim’s options are limited. It is a form of abuse that can be misunderstood by children and adults as consensual

-Emotional abuse: persistent emotional maltreatment that impacts on a child’s emotional development. Emotionally abusive acts include restriction of movement, degrading, humiliating, bullying (including cyber bullying), and threatening, scaring, discriminating, ridiculing or other non-physical forms of hostile or rejecting treatment

-Commercial exploitation: exploiting a child in work or other activities for the benefit of others and to the detriment of the child’s physical or mental health, education, moral or social-emotional development.It includes, but is not limited to, child labor

Child Protection Policy’s and procedural implementation

All individuals participating in the RT’s projects and activities involving children or minors must consider and consent to the following guidelines for conduct:

Code of conduct for individuals (members, employees, volunteers, and collaborators) participating in activities involving or concerning children must:

Respect all relevant laws concerning the protection of children in the country where the activity takes place; Respect all relevant European and international framework concerning the protection of children; Observe the principles outlined in this policy; Inform children of their rights in a way fit for their age/cultural background/maturity, including by identifying the person, authority or service where to seek advice/complaint in case of problem; Be conscious of perception and appearance in their language, actions and relationships with children- their behaviour should demonstrate respect for children and their rights; Guarantee that all physical contact with children is appropriate in the relevant cultural contexts;- Follow the ‘two-adult’ rule, wherein two or more adults of different sex, where possible and practical, supervise all activities that involve children, and are both visible and present at all times; Encourage children to discuss their contact with members, employees, and collaborators and to raise any relevant concerns; Take action as required by the present policy when they become aware or suspect that a child has experienced or is experiencing abuse; Cooperate with child protection related investigations (internal and external) and take steps to make available any documentation or other information necessary for the completion of the investigation.

Adults participating in activities involving or concerning children are forbidden to:

Spend time alone with children away from others if there is any kind of emergency (health porblem or special needs); Take children to their home under any circumstance; Engage in any contact between children beneficiaries and RT΄s members, employees and collaborators outside the premises of the organization or of events/activities organized by RT;Use any physical form of punishment on a child;Discriminate against, show different treatment towards, or favor particular children to the exclusion of others;Expose children to hazardous conditions;Violate any of the children’s rights (e.g. their right to privacy, to information and to participate in decisions concerning them, their right to life and development).

Proper use of images (photos or videos) of children involved in RT’s activities and projects should be respective according to the following:

  • The organisation must acquire informed consent of the child, the child’s guardian/ tutors/ parents, and/or the institution responsible for the child, before using any photo or video for any purpose. Permission (informed consent) must always be sought from the children themselves before taking images.
  • Personal and physical information that could be used to identify the location of a child within a country and potentially put them at risk must not be used in any form of communication for general or public purposes.
  • Information about children’s lives and images of children (including information stored on a computer) must be kept in secure files with limited access. Access to such files should be strictly limited to those who need to use them during the course of their work.
  • Images of children should portray the children in a dignified and respectful manner fit for their age and cultural and religious background.

Recruitment Procedures

All those acting on behalf of RT such as members, employees, and collaborators are required to provide the following:

  • Acceptance and commitment to the Child Protection Policy and Code of Conduct for working with children by signing an attestation of adherence to the Child Protection Policy principles and procedures.
  • A written attestation shall be provided declaring that they have no criminal records regarding an offence towards a child and do not know of any reason why anyone would deem them unsuitable to work with children. Criminal record documents may be required by the candidates and criminal background checks will be conducted for specific roles for all staff (paid or unpaid) working with children and vulnerable youth.
  • All recruitment interviews should include a discussion on child safeguarding and protection policy, the candidate’s understanding of this and RT ’s commitment.

A written declaration shall be provided confirming the reading, understanding and consent with the current Policy and the mandatory Code of Conduct and declaring the commitment to work in accordance with it, also including a statement that any failure to uphold it may result in the termination of their engagement with RT or of further disciplinary or judicial proceedings as mentioned herein.

Appropriate Training

The need for the support of all the staff (permanent, temporary, external partners) and volunteers/interns is based on the recognition of the fact that they may be involved in situations where there is additional stress, risk or actual harm, and hence appropriate training is required so that individuals associated with are armored in the best possible way to protect children’s rights.

Child Protection Focal person (CPF)

A Child Protection Focal person (CPF) will be appointed within RT and they will be responsible for:

  • Promoting awareness and implementation of the Child Protection Policy throughout the organization
  • Monitoring implementation of the Policy and reporting on developments at Team meetings and for the Management Board
  • The development of child protection training resources
  • Maintaining and updating knowledge of best practices and statutory requirements
  • Acting as a source of support and information for staff on safeguarding issues
  • Acting as the person in charge for handling the reporting procedure.

Reporting Procedures

All members, employees, volunteers and collaborators should be alert to signs that may suggest a child is in need of help. Everyone who works with and engages with RT has a responsibility to ensure that children are protected. The reporting procedure is made widely available to ensure that everyone has sufficient knowledge and understanding of the steps that need to be taken regarding the safety of children and other witnesses. Further, at meetings and activities where children are directly involved, children will be informed about –RT΄s safeguarding policy, code of conduct, the existence of the child protection focal person and complaints mechanism in a child-friendly manner.

Once a concern about mistreatment/abuse arises at RT, the organization establishes a special process regarding the stages of reporting safeguarding issues and concerns. This process refers to the immediate actions that shall be taken in case of safeguarding concerns.

In cases where: A child may disclose abuse or give reason to suspect that they or another child are being abused or at risk of significant harm; A parent or other adult may raise a concern about either their own or another child; A member of staff or volunteer may be suspected of abusing/exploiting a child; Anyone acting for or employed by has reason to believe that a child is suffering or likely to suffer harm.

Then, the CPF must be informed immediately by the referring person.

Method of Reporting

All witnessed, suspected or alleged violations of RT’s Child Protection Policy will be immediately reported to the CPF in reporting forms which shall include:

  • Position of the referring person
  • Personal information of the referring person (name, age, gender, address)
  • Personal information of the child (name, age, gender, address)
  • Date, time & location of the alleged incident
  • Short description of the alleged incident
  • Time when the alleged incident came to his/her knowledge
  • What is his/her relationship to the child
  • Personal observations
  • Any other relevant information

These records will be stored in a secure place with access limited only to the CPF and under the strictest confidentiality. The CPF must then refer the form to the Board while proceeding in the following action.

  • Immediate attention and support: If needed, medical and psychosocial support shall be immediately provided to the child concerned.
  • Contact with concerned persons: If the concern refers to a child or vulnerable young adult, the family/parents/tutor/guardian of the child shall be contacted on the matter provided that they exist.
  • Assessment and decision making: The principal contact – referral person willl try to figure out what has happened and establish the facts in the most objective and immediate manner possible. After assessing the reported concern, he/she submits his/her conclusions and suggestions to RT’s board.

The latter in cooperation with the referral person will make a decision on an action plan which may include but is not limited to, depending on the case, further protection actions, reference to the competent authorities, complaint resolution process, disciplinary process, etc. The “best interests of the child” must be considered throughout the process. An assessment of the specific kind of support and assistance that is needed by the children affected by the incident will be offered.

Disclosure of Abuse by a Child

If a child shares information with a RT’s staff member or volunteer about being abused, mistreated or in danger, but requests that such information is not passed on to others, the following steps should be followed:

  • The child should be informed that it may not be possible to protect his/her confidentiality and that the matter might be discussed internally at RT.
  • The staff member or volunteer, or Child Protection Focal Point should make all efforts to help the child understand the need for seeking appropriate help
  • If it is felt that the child is at risk of significant harm, it will be necessary to refer the matter to the Public Prosecutor for Minors and the competent Social Services, thereby breaching the child’s confidentiality. However, the child should be informed as fully as possible of what action has been taken and why.

If a child discloses significant harm, the staff member or volunteer should listen carefully, giving the child time and attention and providing interpretation when there is such a need. The child is never to blame in situations of abuse and should be reassured that they have done nothing wrong, either in relation to the abuse or in reporting it. The aim is to facilitate the disclosure (but not to cross-examine) in order to determine whether there is real cause for concern. The responsibility for undertaking any investigation lies with the competent authorities (Public Prosecutor for Minors, competent Police Departments, and Social Services). The child must be informed, as soon as possible, about any action being taken on their behalf and what is likely to happen. If there is no immediate danger, it is advisable to give the child time to fully understand what action is being pursued and the reasons for it before proceeding.

Reference to competent authorities:

In case of serious maltreatment/harm/abuse concerns or allegations, RT’s Board shall report it to the competent local authority and ask for advice. The advice given shall be followed. Depending on the case, it may initiate judicial proceedings and/or other disciplinary process.

Disciplinary process

Where concerns exist about the conduct of RT’s members, employees, and collaborators in relation to Child protection and/or where there has been a breach of the Child Protection Policy, this will be investigated under this policy by consideration of referral to statutory authorities for criminal investigation under the law of the country in which they work; and/or by in accordance with RT’s disciplinary procedures.

In case a legitimate concern about suspected child abuse is raised but proves to be unfounded on investigation, no action will be taken against the reporter. However, appropriate sanctions will be applied in cases of false and malicious accusations of child abuse.

Observing the right to information

RT will reserve the right to inform other institutions which may contact the organization for professional references of the termination of contract for serious violation of the principles of the present protection policy, always within the legislative framework applicable to personal data protection. Specifically, if such a case occurs during the implementation of an action/project/program/operation a)ither in the context of a partnership between RT’s and other partner(s) and/or either b) under the funds assigned by RT’s partner(s), by other public or private funding authority/organization/donor, then the administrative council of RT shall promptly and duly inform and share an information-investigation report with its aforementioned partners and funders – in line with the respect of personal data protection and confidentiality principles.

Ensuring beneficiaries’ awareness

RT will inform beneficiaries of the present Policy, using appropriate means that are in line with the age, maturity, national, cultural and religious background specific of each beneficiary, so as to ensure that the principles and procedures laid down in this policy are adequately understood. Indicatively, the following means may be used:

  • Easily accessible and comprehensive information packages on safeguarding arrangements distributed through leaflets, posts on social media, website updates
  • Discussion with and personalized information provided to each beneficiary about child protection policy arrangements and the complaint mechanisms in place.

Implementation, monitoring and review

The Board of RT is ultimately accountable for this policy and responsible for its implementation. Monitoring of abidance by and respect for this policy is made through the mandatory tracking of Child Protection Policy Implementation Standards and RT’s Code of Conduct. Monitoring shall be cooperatively ensured by all members of RT, with particular focus on the CPF. This policy will be reviewed by RT’s Board in cooperation with the CPF. The need for reviewing will be regularly examined every two years and/or when there are changes in the relevant legislation and/or as a result of any other significant change in the field of child protection.

The content of this policy document has taken into account, was inspired of and has include principles concerning children rights and protection thereof as inspired by the relevant international framework, guidelines, policy principles and provisions that are proposed and/or adopted by other institutions engaged in child and youth protection.

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